Construction Purchase Order and Subcontract Software
Streamline PO and Subcontract Management for Better Cost Visibility
Buildern helps construction professionals clearly and precisely manage project purchases and subcontract agreements. Create and send purchase orders for materials and services, track approvals, and maintain control over project costs, all in one platform!
No credit card required
Trusted by The Best Residential and Commercial Builders Worldwide
Simplify PO and Subcontract Management from Start to Finish
Buildern’s Construction Purchase Order and Subcontract Software ensures that every material order and service contract is documented, approved, and tracked for full project cost control:
- Clear documentation: Issue POs for materials and subcontracts for services with detailed scope, pricing, and terms.
- Forecast project costs: Use POs & subcontracts to project and track job costs before invoices arrive.
- Prevent overpayments: Match subcontractor invoices against approved POs & subcontracts to ensure accurate payments.
- Vendor & sub access: Subcontractors and vendors can view, comment, and approve POs, even without a Buildern account!
- Real-time updates: Stay informed with live status updates and instant notifications.
Award-Winning Software Trusted by Users
Why Builders Choose Our Purchase Order and Subcontract Software
Accurate Cost Forecasting
Gain insight into upcoming expenses and stay ahead of budget deviations by issuing POs & subcontracts before work or deliveries begin.
Seamless Communication
Vendors and subcontractors can easily view, approve, and communicate on POs without needing to log into the platform.
Improved Payment Accuracy
Compare incoming invoices against issued POs & subcontracts to avoid paying more than agreed.
Time-Saving Workflows
Standardized templates and workflows reduce manual entry and minimize errors.
Centralized Record-Keeping
All purchase and subcontract data is securely stored and accessible from any device.
No credit card required
Seamless Bills and Accounting Integration for Accurate Financial Management
Ensure financial accuracy and streamline payment workflows with Buildern’s Bills and Accounting Integration. Manage bills, track payments, and sync data effortlessly with accounting platforms:
Convert Subcontracts into Bills: Generate bills directly from approved subcontracts to align payments with project progress.
Track Partial and Progress Payments: Manage multiple bills per subcontract to handle phased payments or milestone-based invoicing.
AI Bill Scanning: Automatically scan and extract key details from uploaded bills using AI to reduce manual entry and errors.
Ensure Payment Accuracy: Verify that bills match approved amounts before processing payments, reducing overpayment risks.
Sync with QuickBooks & Xero: Automatically push bill data and payment records to your accounting software for seamless bookkeeping.
Maintain Cost Visibility: Get a full financial overview by integrating bill data into Buildern’s budgeting and forecasting tools.
Gain Cost Clarity and Avoid Budget Surprises
Buildern helps construction teams issue clear, detailed purchase orders and subcontracts that serve as the foundation for cost control and accountability with:
Scope definition: Detail materials, quantities, and pricing to avoid ambiguity.
Vendor acknowledgment: Ensure vendors and subcontractors are aligned before work begins.
Bill control: Easily match bills with original POs & subcontracts to prevent overbilling.
Audit-ready records: Maintain a complete history of all project transactions, agreements, and commitments.
Optimize Cash Flow with Strategic Purchase Planning
Take control of when and how project funds are committed. Buildern enables proactive purchase planning so you can maintain financial stability across all projects:
Scheduled PO issuance: To manage procurement timelines, create and schedule POs & subcontracts in advance.
Cash flow forecasting: Align commitments with budget allocations and cash flow plans.
Payment schedule tracking: Monitor subcontractor and vendor payment terms and due dates in real time.
Reduce Risk with Structured Approval Workflows
Buildern’s software ensures every PO and subcontract undergoes proper review and approval before execution, helping you minimize financial and operational risks with:
Custom approval chains: Define who must approve each PO or subcontract.
Role-based access control: Limit who can view, edit, or approve based on team roles.
Automated reminders: Prompt approvers to take timely action to prevent project delays.
What our customers say about us?
JF A., Owner/CEO
G2
Buildern has helped me transform client interactions from a chaotic jumble into a well-oiled machine. Its intuitive interface allows you to manage client details effortlessly, and track the projects history with just a few clicks.
Canon B., Owner
G2
There are many things I love about Buildern. One is the way that data flows from one work phase to the next. It really creates a structure that is helpful for our organization. Another is the client portal it creates for my clients to look into the work and keep me in communication.
Andre A., Owner
G2
It is very intuitive and easy to use. The dashboards are so clean and user-friendly. The capability and features far exceed Buildertren as does the rate of new development.
Josh J., Manager
Capterra
From the moment I started using Buildern Software, I was impressed by its simplicity and effectiveness. As someone who's been in the construction industry for years, finding a software solution that seamlessly integrates into our workflow was a must.
Ben M., Director
Capterra
Buildern allows us to be more transparent with our clients and their estimates by including overheads, insurances, and builder costs as a default, rather than dispersing these genuine business costs somewhere randomly within an estimate.
Jordan H., Program Manager
Capterra
The software is highly customizable and systematized for an efficient and quick project setup. The estimating and takeoff function is unique, very quick, and easy to run. The development team is very helpful and open to implementing any changes or suggestions we have.
Andre A., CEO
Capterra
The team is amazing. I think this is the first CRM/ Project management tool that has developed what they said they would. Different sections pull data as you progress, minimizing double-entry work.
Josh J., Construction Manager
Capterra
A comprehensive project management software that actually does what you need it to do!
Grant C., Builder
Capterra
Very, very impressed with the software. Exceeded my expectation. Everything about it. Coming from other project management software's I was looking for something that was easy to use and also offered excellent features. This software exceeded my expectation. The customer service is also top notch. Team is so responsive and helpful. Is there an option for 100/100?
Tricia B., Office Manager
Capterra
Buildern incorporates everything to manage a project in to one piece of software. It is easy to use/navigate and is very intuitive. Being able to file all selections for a project is a huge bonus; like photos, spec sheets and weblinks; this makes it easy to share this information with a client.
Matt G., Owner
G2
Buildern is an outstanding construction management software that consistently evolves through updates, refinements, and feature developments. If you value a company that actively incorporates user feedback and quickly implements changes, Buildern is an excellent choice.
Christina R., Software Developer,
G2
Buildern gives authentic estimates on your project with it's compelling projection tool.It easily creates materials lists and labour costs for a comprehensive breakdown of the project spending.Buildern keeps everyone acquainted with actual amends on various projects .It easily handles pre-sales, with integrated administrative assignments and financial handling with it's tool set.
Jason W., Owner
G2
The product is on its way to becoming the ultimate for construction management software. Rarely does such software incorporate a one-stop shop for the needs of a construction company. Manages construction jobs AND adopts state-of-the-art estimating software. Well presented and simple and logical to use.
No credit card required
Benefits of Streamlined Purchase and Subcontract Management
Optimize procurement and subcontractor payments with automation and real-time tracking.
15 %
Reduction in Payment Discrepancies
By matching invoices with approved POs, users reduce overpayment risks by up to 10%, ensuring more accurate financial management.
20 %
Time Savings on Purchase Processing
Standardized templates and automated workflows cut PO processing time by 15%, helping teams secure materials and services without delays.
10 %
Greater Cost Predictability
Early PO issuance allows teams to forecast project expenses more accurately, minimizing budget overruns and improving financial planning.
No credit card required
Case Studies: Other Builder’s Success with Buildern
Don’t just take our word for it. See the real impact Buildern has had on companies like yours.
The commitment to understand what we needed and also look at adding some requirements that we wanted to have was a key factor in choosing Buildern. They met the needs for some of the big-ticket items we were struggling with.
Steve Glover
Paragon Homes
Once I was fully using Buildern for all of my projects, the workflow from estimating new projects to completing a job and informing clients and subcontractors along the way became easier. I’ve been more organized, which has actually cleared my head of any extra stress.
Angus Cowan
Angus Cowan Constructions
Since adopting Buildern, we've seen remarkable improvements in our operations. Our project completion time has been reduced by 20%, and we've achieved a 15% decrease in overall costs due to more efficient resource management.
Dustin M. Hart
Kingston Homes
I save hours by just having everything stored in one place. It is user-friendly and comes with some really robust features that have truly transformed the way we manage our projects from start to finish.
Jed Smith
Lighthouse Projects
Explore Even More Capabilities of Our Commercial and Residential Construction PO & Subcontract Software
Accounting
Connect job costs to accounting tasks in real time. Sync project budgets with expenses, monitor outstanding invoices, and simplify financial tracking across jobs. Eliminate second-guessing and manual reconciliation by linking financial workflows directly to daily construction activity and approvals.
Budgeting
Track estimated vs. actual costs throughout the project lifecycle. Make informed adjustments, manage committed costs, and maintain visibility into your financial position. Avoid budget overruns and keep stakeholders aligned with up-to-date, data-driven insights that reflect job progress in real time.
Bidding
Send bid requests, collect subcontractor offers, and compare pricing, all without tracking emails. Standardized forms and dashboards keep the process organized. Award contracts quickly and track bid history in one place. Build stronger partnerships while maintaining control of project budgets and vendor options.
Document Management
Keep plans, specifications, revisions, and signed documents in a centralized space. Control access by role, prevent version mix-ups, and speed up approvals with organized folders and search functions. Reduce time spent chasing files and ensure teams always work from the latest version.
Try Buildern for free!
No credit card required
FAQ
What does Buildern’s Purchase Order and Subcontract Software do?
It helps construction teams issue, track, and manage purchase orders for materials and subcontracts for services. It ensures clear documentation, cost forecasting, and payment accuracy.
Do subcontractors and vendors need to log in to view, approve, or communicate regarding POs & Subcontracts?
No, subcontractors and vendors can access POs & subcontracts without creating a Buildern account. Through a secure link, they can review all relevant details, including pricing, terms, and scope of work. They can also approve or request modifications, provide comments for clarification, and stay informed with real-time notifications on PO status and updates. This seamless access ensures efficient collaboration without requiring additional logins or registrations.
Does Buildern have a subcontractors portal?
Yes, Buildern includes a Subcontractors and Vendors portal where subs can review, approve, and comment on POs and subcontracts via secure links and with no login required. This streamlines communication and ensures all parties stay aligned without added friction.
How does Buildern help control project costs?
Buildern allows teams to issue POs & subcontracts before materials are bought or services are delivered. By clearly defining scope, pricing, and terms upfront, teams can forecast costs accurately and ensure invoices match approved agreements. This minimizes overpayments, budget overruns, and financial risks throughout the project.
Can I track the PO status?
Yes, Buildern provides real-time updates on all POs & subcontracts. You can see exactly when documents are created, sent, viewed, and approved. Instant notifications keep teams informed, helping prevent delays and improving coordination with subs and clients.
Does it integrate with other Buildern features?
Yes, POs & subcontracts are fully integrated with Buildern’s budgeting, forecasting, invoicing, and project management tools. This ensures complete cost visibility and allows teams to manage expenses and financial commitments in one streamlined platform.
Can I create multiple bills based on POs & Subcontracts?
Yes, Buildern allows you to create and manage multiple bills against a single PO or subcontract. This is ideal for tracking partial payments, progress billing, or milestone-based invoicing. Each bill is linked to the original PO or subcontract, ensuring all payments remain aligned with agreed terms and project budgets.
Will I know if I am overpaying?
Absolutely! Buildern helps detect potential overpayments by automatically comparing bills to the original POs & subcontracts. If an invoice exceeds the approved amount or includes discrepancies, the system flags it for review. This ensures payment accuracy and helps avoid unnecessary financial losses.
Does Buildern sync with accounting software?
Yes, Buildern integrates with major accounting software solutions - Xero & QuickBooks. This allows you to sync financial data such as projects, bills, expenses, invoices, timesheets, payment records, cost codes, subs & vendors, and clients, eliminating double entry, improving financial accuracy, and ensuring your accounting system reflects real-time project expenses.
Can I send Bid Requests from Buildern?
Surely you can, as Buildern includes a bid management feature that allows you to create and send Bid Requests directly to subs and vendors. You can gather and compare bids, communicate with bidders, and award contracts, all within the same platform, streamlining your preconstruction process.
Does Buildern have a mobile app?
Yes, Buildern offers mobile access through its responsive web platform and dedicated mobile app. You can view and manage POs, subcontracts, approvals, and communications from your phone or tablet. This ensures that your team stays informed and productive, whether in the office or on the job site.
