Construction AI Billing Software
Eliminate Manual Data Entry with AI-Driven Bill & Receipt Scanning
Managing construction finances is no longer time-consuming. Buildern’s AI-powered bill scanning software streamlines the entire billing process, eliminating manual data entry, categorizing expenses, and keeping financial records accurate.
No credit card required
Trusted by The Best Residential and Commercial Builders Worldwide
Capture and Process Bills Effortlessly
Stop wasting time on manual bill entry. Buildern’s AI scans and extracts key details from bills in seconds, ensuring accuracy and efficiency.
- AI-powered bill scanning: Upload bills manually, forward them via email, or drag and drop files. Buildern automatically extracts data and creates draft bills.
- Smart data extraction: Key fields like vendor name, amount, due date, and cost lines with description, quantity & price are recognized and filled automatically.
- Seamless PO matching: Link bills to purchase orders effortlessly, ensuring accurate cost tracking and avoiding duplicate entries.
- Bulk upload and processing: Process multiple bills at once to speed up workflows and minimize administrative workload.
Award-Winning Software Trusted by Users
Why Builders Choose Our Construction AI Billing Software
Manual Entry Elimination
Reduce human errors and speed up financial workflows with AI automation.
Built for Construction Professionals
Designed specifically for the challenges of construction billing and expense tracking.
Seamless Integration with Accounting Software
Connect Buildern to your accounting software for accurate financial tracking and simplified reconciliation.
Time-Saving Automation
Reduce administrative workload and focus on growing your business.
All-in-One Platform
Manage projects, finances, and communication in one unified system.
No credit card required
Master Expense Management with AI-Drive Receipt Scanning
Managing construction expenses involves more than just bills, but receipts, which can account for a project’s total cost. Buildern helps to stay on top of all your expenses with:
AI-powered receipt scanning: Automatically capture and categorize receipts in real time so that you can save time and reduce errors.
Comprehensive expense tracking: Track all expenses, including receipts and bills, in one place for full visibility.
Eliminate manual data entry: Get rid of tedious manual entry with AI handling the details and ensuring records’ accuracy.
Real-time expense updates: Get instant updates on your expenses, keeping your budget and forecasts accurate and up-to-date.
Seamless integration: Easily integrate receipt scanning to streamline your entire expense management process.
Effortless Bill Management & Organization
Buildern keeps all your bills organized in one place, helping you stay on top of payments and project expenses.
Centralized bill management: Access all bills anytime, anywhere, without the risk of losing paper copies.
Auto-categorization: Expenses are sorted into predefined categories, making financial tracking seamless.
Custom reminders: Never miss a bill deadline with automated due-date notifications.
What our customers say about us?
JF A., Owner/CEO
G2
Buildern has helped me transform client interactions from a chaotic jumble into a well-oiled machine. Its intuitive interface allows you to manage client details effortlessly, and track the projects history with just a few clicks.
Canon B., Owner
G2
There are many things I love about Buildern. One is the way that data flows from one work phase to the next. It really creates a structure that is helpful for our organization. Another is the client portal it creates for my clients to look into the work and keep me in communication.
Andre A., Owner
G2
It is very intuitive and easy to use. The dashboards are so clean and user-friendly. The capability and features far exceed Buildertren as does the rate of new development.
Josh J., Manager
Capterra
From the moment I started using Buildern Software, I was impressed by its simplicity and effectiveness. As someone who's been in the construction industry for years, finding a software solution that seamlessly integrates into our workflow was a must.
Ben M., Director
Capterra
Buildern allows us to be more transparent with our clients and their estimates by including overheads, insurances, and builder costs as a default, rather than dispersing these genuine business costs somewhere randomly within an estimate.
Jordan H., Program Manager
Capterra
The software is highly customizable and systematized for an efficient and quick project setup. The estimating and takeoff function is unique, very quick, and easy to run. The development team is very helpful and open to implementing any changes or suggestions we have.
Andre A., CEO
Capterra
The team is amazing. I think this is the first CRM/ Project management tool that has developed what they said they would. Different sections pull data as you progress, minimizing double-entry work.
Josh J., Construction Manager
Capterra
A comprehensive project management software that actually does what you need it to do!
Grant C., Builder
Capterra
Very, very impressed with the software. Exceeded my expectation. Everything about it. Coming from other project management software's I was looking for something that was easy to use and also offered excellent features. This software exceeded my expectation. The customer service is also top notch. Team is so responsive and helpful. Is there an option for 100/100?
Tricia B., Office Manager
Capterra
Buildern incorporates everything to manage a project in to one piece of software. It is easy to use/navigate and is very intuitive. Being able to file all selections for a project is a huge bonus; like photos, spec sheets and weblinks; this makes it easy to share this information with a client.
Matt G., Owner
G2
Buildern is an outstanding construction management software that consistently evolves through updates, refinements, and feature developments. If you value a company that actively incorporates user feedback and quickly implements changes, Buildern is an excellent choice.
Christina R., Software Developer,
G2
Buildern gives authentic estimates on your project with it's compelling projection tool.It easily creates materials lists and labour costs for a comprehensive breakdown of the project spending.Buildern keeps everyone acquainted with actual amends on various projects .It easily handles pre-sales, with integrated administrative assignments and financial handling with it's tool set.
Jason W., Owner
G2
The product is on its way to becoming the ultimate for construction management software. Rarely does such software incorporate a one-stop shop for the needs of a construction company. Manages construction jobs AND adopts state-of-the-art estimating software. Well presented and simple and logical to use.
No credit card required
Seamless Integration with Accounting Software
Buildern connects directly with QuickBooks and Xero, ensuring real-time synchronization of all your financial data.
Two-way sync: Bills, expenses, and payments update automatically in both systems, preventing discrepancies.
Tax-ready documentation: Keep clean, audit-ready records for easier financial reporting.
Error-free reconciliation: Match bills with accounting entries effortlessly to ensure financial accuracy.
Easily Invoice Cost Plus Projects Using Bills and Timesheets
Buildern’s cost-plus invoicing solution streamlines billing by ensuring transparency and accuracy when charging clients for project expenses. With Buildern, you can:
Invoice clients based on actual costs: Generate invoices directly from Bills and Timesheets, ensuring clients are charged for real project expenses.
Apply markups automatically: Add predefined markups to supplier invoices and subcontractor costs without manual calculations.
Prevent duplicate billing: Buildern cross-checks reference numbers and subcontractor details to eliminate duplicate bills before processing.
Track all project expenses in one place: Get a clear financial overview by monitoring paid, pending, and upcoming costs within Buildern.
Stay within budget expectations: Compare actual costs against budgeted expenses to maintain financial control and avoid overruns.
The Benefits of AI for Construction Billing with Buildern
Unlock improved profitability and efficiency with Buildern’s advanced accounting tools.
20 %
Less Admin Work
Users report a 20% decrease in manual workload thanks to Buildern’s automation of bill entry, tracking, and approvals.
15 %
Faster Payments
With Buildern’s AI-powered bill scanning software, users enjoy 15% sped-up bill processing and approvals, ensuring vendors get paid on time.
10 %
More Accurate Billing
Buildern helps its users to achieve up to a 10% accuracy increase as AI-driven scanning minimizes errors and prevents duplicate payments.
No credit card required
Case Studies: Other Builder’s Success with Buildern
Don’t just take our word for it. See the real impact Buildern has had on companies like yours.
The commitment to understand what we needed and also look at adding some requirements that we wanted to have was a key factor in choosing Buildern. They met the needs for some of the big-ticket items we were struggling with.
Steve Glover
Paragon Homes
Once I was fully using Buildern for all of my projects, the workflow from estimating new projects to completing a job and informing clients and subcontractors along the way became easier. I’ve been more organized, which has actually cleared my head of any extra stress.
Angus Cowan
Angus Cowan Constructions
Since adopting Buildern, we've seen remarkable improvements in our operations. Our project completion time has been reduced by 20%, and we've achieved a 15% decrease in overall costs due to more efficient resource management.
Dustin M. Hart
Kingston Homes
I save hours by just having everything stored in one place. It is user-friendly and comes with some really robust features that have truly transformed the way we manage our projects from start to finish.
Jed Smith
Lighthouse Projects
Explore Even More Capabilities of Our Commercial and Residential Construction AI Billing Software
Client Invoicing
Generate professional client invoices backed by accurate data and job details. Send timely bills, record payments, and track outstanding balances without switching between multiple systems. Keep everything in one place to support cash flow, reduce mistakes, and maintain strong financial transparency on every project.
Project Management
Manage construction workflows from a single platform. Assign tasks, track progress, share updates, and collaborate across the office and field. Real-time visibility helps avoid miscommunication, reduces rework, and ensures everyone is aligned from preconstruction to closeout, no matter the project size.
Accounting
Connect job costs to accounting tasks in real time. Sync project budgets with expenses, monitor outstanding invoices, and simplify financial tracking across jobs. Eliminate second-guessing and manual reconciliation by linking financial workflows directly to daily construction activity and approvals.
Try Buildern for free!
No credit card required
FAQ
How does Buildern’s AI bill scanning work?
Buildern’s AI-powered bill scanning eliminates manual data entry by automatically extracting key details from uploaded bills and emailed invoices. The system is designed to:
- Recognize and extract essential information like vendor name, invoice number, due date, line-item costs, and taxes.
- Auto-fill bill details to minimize errors and speed up data entry.
- Allow multiple upload methods.
Can I link bills to specific projects?
Yes! Every bill in Buildern is linked directly to its respective construction project, making financial tracking seamless. This feature helps you:
- Ensure accurate cost allocation, preventing misfiled or unaccounted expenses.
- Track project budgets in real-time, comparing actual costs against forecasts.
- Minimize duplicate payments by automatically flagging duplicate or conflicting entries.
- Maintain organized financial records, allowing project managers and bookkeepers to access project-specific expenses instantly.
Does Buildern integrate with accounting software?
Yes, Buildern offers seamless two-way sync with QuickBooks and Xero, ensuring that your construction financial data stays updated across all platforms. With this integration, you can:
- Automatically sync bills, expenses, and payments, reducing manual entry and reconciliation errors.
- Ensure real-time financial updates, so your accounting books always reflect the latest transactions.
- Avoid double entries and data mismatches, as Buildern communicates directly with your accounting software.
- Generate accurate tax and compliance reports, keeping financial records audit-ready.
What happens after I upload a bill and receipt?
Once you upload a bill, Buildern’s AI immediately processes it through an automated workflow:
- AI scans the bill to extract key information like vendor details, bill amount, tax breakdown, and due date.
- Pre-fills all data for bill lines to save time and reduce errors.
- Creates a draft bill for you to review before finalizing.
- Matches the bill to an existing project or PO to ensure correct cost allocation.
How does Buildern help prevent billing errors?
Buildern’s AI-driven automation significantly reduces the risk of billing mistakes by:
- Eliminating manual data entry errors through AI-powered bill extraction.
- Automatically match bills with purchase orders to prevent duplicate payments.
- Tracking payment statuses to ensure all bills are settled on time while avoiding overpayments.
- Providing detailed audit logs to track bill changes, approvals, and processing history.
What types of files does Buildern support for bills and receipts uploads?
Buildern supports a wide range of file formats, making it easy to upload documents and images. This flexibility allows you to:
- Upload scanned paper bills without needing manual data entry.
- Submit digital bills received from suppliers or subcontractors.
- Process multiple bills simultaneously through bulk uploads, improving efficiency.
Can I access my bills from anywhere?
Yes! Buildern is a cloud-based construction management platform, meaning you can access, review, and manage your bills from any device, anywhere. This feature allows you to:
- Check and approve bills on the go, whether you’re on-site or in the office.
- Collaborate with your accounting team in real time, ensuring smooth financial workflows.
- Stay up to date with bill statuses, reducing processing delays and ensuring timely payments.
